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Online Final Reports

CeRDI has developed a web-based digital repository of the Grains Research and Development Corporation's final reports dating back to the early 1990s. The Online Final Reports project uses innovative knowledge management approaches to evaluate, convert and collate reports into a consistent and accessible format. This approach supports greater access to research and greater uptake of research findings across the grains industry.

Background

Investments supported by the Grains Research and Development Corporation require a final report summarising the overall findings be submitted at the conclusion of a project. CeRDI is supporting the Grains Research and Development Corporation reap the benefits of its significant investment in research for the grains industry by harvesting the knowledge of the past and making the findings accessible online. A workflow was developed to standardise reports into a consistent and accessible format, review and approve the content, and publish the final reports online.

Outcomes

The Online Final Reports project ensures growers and advisers have greater access to and can make use of Grains Research and Development Corporation supported research outputs. The Online Final Reports system provides the Grains Research and Development Corporation with the checks and balances they require to populate their internal and external repositories.

Technical Features

The design of the Online Final Reports system reflects established allocation, editing, sub-editing and review workflows, and ensures a single point of truth for final report information. The indexing of all report content ensures the search function is efficient and effective, including relevance sorting and word-stemming. Features include the ability to filter by region, browsed by GRDC theme and agro-economic zone, limit the search to specific fields and order results by relevance. Other features include:

  • Access control - differing access levels within the Online Final Reports system from read-only access to full editing and publishing rights
  • Automation of publication notifications and issues related reports - reports are automatically published to an RSS feed for subscribers
  • Analysis of user interactions - the Online Final Reports system records when a user views specific final report content and the search terms used
  • The facilitation of public feedback and social media discussion - the ability to share information is available for all published final reports
  • Project summaries are recorded online
  • Context-sensitive help and tool tips consistent with the user guide are embedded within the Online Final Reports system
  • Customised reporting which can be exported
  • A simplified mapping interface allows multiple geospatial locations to be assigned to a final report
  • Notification processes and alerts allow users to be notified when a report is submitted for approval

A responsive web design has been applied to the public module to facilitate improved accessibility for mobile and tablet devices and an API has been developed to allow other systems to more easily integrate with the Online Final Reports system. The Online Farm Trials project integrates information from the Online Final Reports system to support improved communication of extension and research outcomes.

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